Invoice today's loads

Freight paperwork agent · 3–100 trucks

You delivered Monday. Why does the money arrive in October?

PODFlow turns a driver's photo at the dock into a complete, error-checked invoice packet in one hour — and politely chases it until it's paid. DSO under 20 days, without hiring anyone.

Invoice today's loads free Watch a POD become an invoice

First 25 loads free. No card. Built for the one-person back office.

1 · Dockdriver app
Hands photographing a signed POD on a clipboard
Snap the POD. That's the job.

Handwriting, coffee rings, dock lighting — the model still reads load #, pieces, and the consignee signature.

2 · Extracterrors caught now
Load #184472
Consignee signature ✓ present
Pieces 22 / 22
OS&D notes none
Matched rate con + BOL ✓
3 · InvoiceSent 47 min after delivery
INV-184472 · broker packet
$2,840.00
Rate con · POD · BOL · lumper
SENT
3–7 days → 1 hourtime-to-invoice
DSO 38 → under 20cash back in the business
Catch it at the docknot two weeks later by email

The actual job

You're a trucking company that moonlights as a paper-chasing agency.

01

The POD is in a cab somewhere in Ohio

Delivery happened Tuesday. Accounting finds out Friday. The picture lives in a driver's camera roll, a WhatsApp chat, or a crumpled visor.

02

Broker kicked the invoice back

Missing lumper receipt. No consignee signature. Pieces don't match the BOL. Now it's a two-week argument instead of a receivable.

03

One person. Fifty loads. A stapler.

Your back office is often a spouse at the kitchen table. Factoring takes a cut because the packet isn't ready. DSO is the #1 killer of small fleets.

Driver photographing a signed delivery ticket at the dock

Snap & done

One photo. The load files itself.

The driver shoots the POD/BOL while still at the dock. We read handwriting, match the load number, pull the rate confirmation, and file every page against that load. No portal. No “email it to accounting when you get a chance.”

  • Handwriting included
  • Load-number match
  • Cab-to-cloud in seconds
Fleet driver standing at dusk outside open dock doors

Dock-side error catch

Flag it while they're still standing there.

Missing consignee signature. Damage note with no photo. Piece count off by two. PODFlow pings the driver before they pull off the property. A 20-second reshoot beats a 14-day short-pay.

  • Signature present?
  • OS&D notes
  • Reshoot in seconds
Quiet warehouse dock corridor with a row of trailers

The invoice dossier

Each broker gets the packet they actually pay on.

Rate confirmation + POD + BOL + lumper receipts, assembled to that broker's rules, emailed automatically. No more “we never got the lumper.” The file that leaves your office is the file that gets paid.

  • Per-broker checklists
  • Auto-email on complete
  • Audit trail on every page
Small-fleet dispatcher at her desk in the evening

Collections on autopilot

Polite. Persistent. Packets attached.

Aging tracker. Escalating reminders that still sound like a human. Factoring-ready export when you need cash this week. Margin-by-lane so you stop hauling the pretty freight that doesn't pay.

  • Invoice aging
  • Factoring packet
  • Lane-margin report

Cash-flow math

What 18 days faster actually buys a 20-truck fleet.

Working capital stuck in unpaid invoices is a loan you didn't mean to give the broker. Move DSO and the money comes home.

20
3
$1,850
18
Weekly billed $0 · working capital freed $0

Boring on purpose.

Half a billion dollars went into driverless trucks that never invoiced a customer. We started with the invoice.

Per-truck pricing

Cheaper than one short-pay.

Owner desk

$39/ truck / mo

1–10 trucks. Driver app, dock catch, invoice packet, basic aging.

  • Unlimited loads
  • Email packet to brokers
  • First 25 loads free
Start free
Most fleets

Fleet

$59/ truck / mo

11–50 trucks. Collections sequences, factoring export, QuickBooks.

  • Everything in Owner desk
  • Polite chase + aging
  • Lane-margin report
Invoice today's loads

Broker desk

$79/ user / mo

For brokers who are tired of incomplete carrier packets. Intake + kickback reasons, auto.

  • Carrier packet inbox
  • Per-shipper rules
  • Onboarding help
Talk to us
Dispatcher in a small trucking office at dusk
“I still drive. My wife ran the paper. PODFlow gave her evenings back — invoices go out before I hit the interstate.”
Owner-operator, 12 trucks · Midwest dry van
Name withheld because he still has to collect from the same brokers.

Plugs into what you already run

McLeodTMWAljexTruckstop DATQuickBooksRTSOTR Solutions

FAQ

Straight answers.

Do drivers need a new phone or a special scanner?

No. The camera they already have. If they can text a picture of a POD, they can use PODFlow.

What if the handwriting is terrible?

We still extract load number, pieces, and whether a signature exists. Low-confidence fields get flagged for a 10-second human confirm — usually the same person who was going to type it anyway.

Will you submit anything without us looking?

No. Sensitive sends wait on a person. The default is: assemble the packet, show the gaps, you tap send. Autopilot collections only after an invoice has actually gone out.

We're already on a TMS.

Keep it. PODFlow sits on the paperwork side: photo → packet → chase. We push status back. We do not try to become your dispatch board.

How is this not another AI company that disappears?

We charge per truck, from the first fleet. No robot trucks, no factory, no FDA, no “platform” story. If the invoices stop going out, you stop paying. That's the product.

Run this week's loads through PODFlow free.

Twenty-five loads. Your real PODs. Your brokers. If the packet isn't cleaner, you owe us nothing and we don't email you again.

Invoice today's loads free